Active memorial projects, health score and lifecycle tracking
📷Drop a picture or invoice here to start a new projectInvoices (PDF) are read automatically — client name, phone, cemetery, grave code and amount. Photos of printed paper can be read too.
Calendar
Target completion and installation dates across all active projects
The day each memorial is scheduled to be installed
Installation
Project Boards
Drag projects between stages to update their workflow status
Materials
Material records with live measurement drawing — height × width × thickness
Material Record
Saved Materials
Catalogue & Portfolio
Designs you sell, and completed work to show clients
Catalogue
Portfolio (completed work)
◈Drop a tombstone design picture hereYou'll be asked for the catalogue number and details
🏆Drop a photo of a completed tombstoneRecord the materials used — perfect for showing clients
Designs
Drag & drop design pictures or videos, allocate to a project, and track change requests until final
✦Drop a design picture or video hereYou'll choose which project it belongs to
Rectifications
Tombstones needing attention — damage, client concerns, or corrections
Receipts & Expenses
Upload receipts and invoices — read automatically, searchable, grouped by month for your financials
🧾Drop a receipt or invoice here — or tap to uploadPDF, CSV and TXT are read automatically. Photos of printed receipts are read too (takes 10–20 seconds).
Users & Access
Create user accounts and control who can access what — Director only
Completed Projects
The permanent record of finished memorials
Audit Trail
Who did what, and when — every action in the system
Recycle Bin
Deleted items are kept here — restore them or delete permanently
8-Week Tracker
Standard memorials — working weeks since sketch approval, against the 8-week promise
Installation Routes
Group installations by day and area, send the route to the team
Reports
Production, cemeteries, installations, rectifications and spending — Manager & Director
Backup & Data
Protect your data — export it, restore it, and watch the storage limit
Storage used
Backup
Download everything — projects, materials, catalogue, users, expenses, the lot — as one file. Save it to Google Drive or Dropbox weekly. Restore replaces ALL current data with the backup.
Sample data
Remove the demo projects and cemeteries that came with the system (Thandi Mokoena, Andre van Wyk, Rebecca Street & Zandfontein seeds).
Glass Orders
Drag & drop a supplier quote — quote number, measurements and total are read automatically
◫Drop a glass quote here — or tap to uploadBecomes a Quote Order — starts on the board under "Place Order"
🖼Drop artwork here — or tap to uploadYou'll choose which order it belongs to
Glass Order Board
All Glass Orders
Granite Orders
Drag & drop a supplier quote to start an order — quote number and materials are read automatically
◧Drop an existing or new granite quote here — or tap to uploadQuote number, client and materials are read automatically into the form below
New Granite Order
Granite Order Board
All Granite Orders
Perspex Orders
Drag & drop a supplier quote — quote number, measurements and total are read automatically
◨Drop a perspex quote here — or tap to uploadPDF is read automatically. You can also add one manually below.
Payments
Drag & drop proof of payment — quote number and amount are read automatically
✔Drop proof of payment here — or tap to uploadQuote numbers starting QU- link to Glass Orders, RL- link to Granite Orders
Cemetery Database
Requirements, permits and dimensions by cemetery
Director Alerts Centre
System-generated alerts across all active projects
Invoice Sync
Connect InvoicesOnline.co.za — paid invoices become active projects automatically, payments stay in sync
How this works
InvoicesOnline has no push notifications, so a small Supabase Edge Function polls it on a schedule
and normalises invoices into the format below. This app reads that feed, creates an Active project
the first time it sees an invoice, and updates the payment status on the matching project every
time it syncs again. Nothing is duplicated — each invoice number is only ever linked to one project.
Deploy the Edge Function (download below), then paste its URL and your Supabase anon key here.
Connection Settings
FNB Bank Statement Import
Upload your FNB statement as a CSV file (in FNB online banking: Statements → Download → CSV).
The system reads only money received (payments in) and lets you link each payment to a project to confirm it.
PDF statements can't be read in the browser — please use the CSV download instead.
Upload Quotation / Invoice
Upload a quotation or invoice and link it to a project — it will appear in that project's
Files & Invoices tab. PDF, CSV and TXT files are read automatically: the document number,
type and total amount are detected for you to confirm. Scanned/photographed documents can't be
read — enter those details manually.
Statement Overview — money in vs money out
Upload an FNB statement above and the monthly graph appears here.
Sync Log
⟳
No syncs run yet.
Sketch Submit
Measurement sketch — edit the fields to update the drawing live, then download as PDF
Project (optional)
Headstone Measurements
NGH1 Measurements
The drawing never changes — only these numbers are updated on it.
NGH2 Zandfontein Measurements
The drawing never changes — only these numbers are updated on it.
NGH3 Zandfontein Full Grave Measurements
The drawing never changes — only these numbers are updated on it.
